If you are a small, medium or large-scale business, GoToMeeting has the conference call and collaboration features to meet your needs. GoToMeeting has ranked high on the growing list of platforms available for conference call services, but what is it about GoToMeeting that makes it such an excellent choice?
We are going to break down for you some of the great features of GoToMeeting, how much it costs, how secure it is and things you should consider before you sign up and spend your money. If you are currently in the market for conference call software, GoToMeeting should certainly be taken into consideration and we at Office Interiors, hope this and many of our other reviews will hope you make an informed decision if GoToMeeting is the right solution for your business.
How Secure is GoToMeeting?
With millions of people using GoToMeeting, including major companies like Marketo and Make-A-Wish, you should hope that the security features in the software are exceptional
GoToMeeting has released a comprehensive whitepaper that outlines all their security features and they guarantee that your precise company data is protected.
GoToMeeting has stated “Yes, your online meetings, webinars and training sessions are completely private and secure. All of our solutions feature end-to-end Secure Sockets Layer (SSL) and 128-bit Advanced Encryption Standard (AES) encryption. No unencrypted information is ever stored on our system.”
Additionally, when hosting a virtual meeting, organizers have full control over who can attend a meeting, disable the chat, mute or block users, and organizers have the ability to block participants from seeing each other.
How Much Does It Cost?
With GoToMeeting, you have the choice between three plans and all plans are per organizer (who can schedule the meetings, invite others and share files) and each plan includes an unlimited number of meetings with no time constraints. You also have the choice between a monthly plan or annual, price reductions are included with the annual option.
If you are looking to simply test the software, GoToMeeting offers a free 14-day trial with no commitments and no credit card required.
The Professional Plan costs $16.25/organizer/month when you sign up for an annual plan and $19.00/organizer/month when you pay monthly. This plan supports 150 participants and all the basic functionality features.
The Business plan will cost you $21.67/organizer/month annually and $26.00/organizer/month with a monthly subscription. Business plans offer 250 participants, unlimited cloud recordings, note-taking tools, auto transcription, and Microsoft 365, Google Calendar, Slack and Salesforce integration.
Lastly, The Enterprise Plan is custom-designed to your business needs and supports up to 3000 participants and offers bundled savings on webinars, phones and room solutions.
GoToMeeting Features
With such a wide range of features available for GoToMeeting users of all different types, we’ve decided to narrow it down to a few key features worth mentioning. These features should help you run an effective meeting and enhance the collaboration and productivity of your business.
Video Conferencing
GoToMeeting has a very easy to navigate video conferencing service and many video features to help keep it relevant in today’s market. With GoToMeeting conferencing tools, you can communicate with customers, coworkers and prospective clients from any device with High Definition quality.
Users can host up to 25 attendees all with video at the same time, and guests can join through their desktop or mobile device without experiencing bandwidth issues. GoToMeeting automatically adjusts bandwidth depending on the hardware and resources of each user.
Conference Calls
Staying connected with GoToMeeting is a breeze, any device with an internet connection can be used to join or host a conference call. This feature comes standard in all GoToMeeting plans and offers unlimited audio conference calls.
There is also the option to add the feature of making toll-free calls to more than 50 countries. You will only be charged for what you use and this works as a great alternative to using a VoIP phone service.
Screen Sharing
Having the ability to share your screen during a video conference or webinar is crucial for businesses and GoToMeeting has done a great job with this feature. Users can share their screen in real-time to elevate a presentation that has visuals.
Users can select exactly what they want to share during a meeting, whether that is an entire screen or just one particular app and there is no need for guests to download any additional software.
Screen sharing can also be done on iOS devices. Users can switch seamlessly between devices if someone is running late or needs to step away from their desktop during a presentation.
Recordings and Transcriptions
GoToMeeting has solved a common problem with virtual meetings, especially long-form meetings with lots of information within. Usually, hand-written notes are not the most practical during a virtual presentation or webinar. This problem is solved with the use of transcriptions and meeting recordings.
Meeting conversations can also be transcribed automatically using The Smart Meeting Assistant. Users can simply refer back to those transcripts at any time and closer attention during those meetings rather than taking notes.
With the click of a button, the presenter’s entire screen and everyone’s audio can be captured and stored locally or in the cloud. Now, those meetings you might have missed can be rewatched at your convenience.
How Do I Set Up GoToMeeting?
- Create your own GoToMeeting account by signing up for a free trial or selecting one of the available plans.
- Once you’ve logged into the online dashboard, create your first meeting. You will be prompted to install the software which does not take very long and is pretty straight forward.
- Send your first meeting invitation and join your first virtual meeting. Anyone who you have invited that does not have the software will also be prompted to install GoToMeeting.
Should You Sign Up For GoToMeeting?
This question may not be answered with a simple yes or a no, but we can tell you who it is best suited for and allow you to make the call for you and your business.
If you are part of a large team of employees and require face-to-face meetings on a daily basis, then GoToMeeting could be a great solution. Due to its ability to display multiple users at once, record meetings to the cloud, share the screen with all active users and transcribe meetings.
If you do not require the need to see everyone on your team or host long extensive meetings and presentations then we recommend looking elsewhere. If you require a more collaborative software, we suggest reading our review on Microsoft Teams that boast such features.
Our Final Verdict
GoToMeeting is a powerhouse when it comes to available features and ease of use. At only $16.25/organizer/month it is a fair price with the annual plan. Having the ability to screen the screen, automatically transcribe conversations, and switch devices seamlessly during a meeting is a definite plus!
We are confident in recommending GoToMeeting as a great option for businesses of any size, even though there are lots of other great options out there to choose from.
Need More Advice on Video Conference Solutions?
At Office Interiors, we strongly believe that it is our responsibility to provide our customers with the answers and information they need to make an informed decision. We would love the opportunity to earn your business and help you love the way you work!
We aim to answer all the questions and concerns our customers might have. After reading this article, if you still have any questions regarding office workflow solutions or how to increase productivity, feel free to contact one of our team members. We’re always happy to help you on your journey to staying connected when it counts.
Cody Turner
Digital Content Specialist
Office Interiors